Axxerion Project Management Software for Construction and Architecture

Axxerion Project Management provides a seamless flow of information that facilitates the decision-making process for the entire project team. Project managers and their teams can find, share, assign and track every aspect of the project with the most up-to-date information available. Project team members can easily mark up drawings, PDF’s, images and other types of documents quickly and easily, shortening the time it takes to capture, communicate and verify required changes. Project managers can screen document versions, identifying version-to-version changes that could generate costly mistakes and omissions. Project budget plan, actual cost and schedules are easily tracked. Axxerion manages contracts and their associated payments. The approval processes are implemented using Axxerion’s unique workflow management system based on each firm’s requirements.

The architecture, engineering, construction and owner/operator (AECO) industry is becoming increasingly global with many diverse players who rely on assorted software applications, computer platforms, and information systems. This industry uniquely operates under transient circumstances in which project teams come together for the duration of a project and then disbands. This adds a new dimension of complexity and requires more effective ways of sharing information, tracking finances and improving coordination. Any change no matter how small, if not communicated on a timely basis, can result in substantial waste, rework, significant cost increases, and unacceptable delays. Improved information organization together with a strong searching capability supports reuse of project information and leverages the depth of a firm’s knowledge capital to benefit long-term growth and competitive advantage.

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Overall Benefits

• Single repository of information - A simple and effective way to manage all project information in a single location.
• Documents -Easily view, markup and compare the myriad of documents quickly and easily.
• Tasks -Sharing information and assigning critical tasks could be done rapidly ensuring the ability to drive issues to resolution.
• Up to date financials- Have current financial information by setting up facility budgets and track expenditures against budget. Instant reports on the facilities are doing.
• Planning - Manage multi-year strategic plans for space usage and optimize the acquisition, development, improvement and disposition of properties.
• Capital projects - Optimize capital projects for expansions, moves, construction and upkeep of the facilities.
• Streamline finances - Organize finances by managing leases, payments, their renewals and contractual clauses.
• Identify savings - Reduce costs by tracking assets and managing their depreciation, maintenance and assignments.
• Better visibility - Have quick access to the right data by having a central information for all your facilities and assets information.
• Increase efficiency- Help employees by automated reservation system for spaces and assets.
• Reports - Generates quick, graphical reports of business processes and physical asset usage to meet reporting requirements, such as the Sarbanes-Oxley Act.
• Contracts and change orders - Manage contractors and subcontractors by maintaining history of performance against contracts and other factors.  Manage change orders related to each contract.

Below is the detailed list of areas that Axxerion can help the architectural and construction companies better manage their facilities and workplaces.

Project Management

• Plan, budget and prioritize capital spending.
• Improve communications between project stakeholders and managers and consultants.  Manage sub-contractors, vendors and suppliers.
• Manage RFIs (Request for Information) and Issue Tracking.
• Better control cost through online invoice submittal and approvals.
• Handle Contracts and Change Orders. 
• Create schedules with tasks and sub tasks and then assign team members to the tasks. Create Gantt charts and various reports.
• Synchronize updates to architectural floor plans and associated data, such as maintenance schedules, for accurate reporting to internal departments; independent consultants; and external safety, environmental, and government agencies.
• Quickly access information and documents from various locations through the Internet.
• Use standard or custom workflows such as budget approvals, issue tracking or change orders.
• Track the estimated and actual time spent on tasks and track which tasks are overdue.
• Project calendar enables tracking important dates and events such as milestones or project meetings.
• Define budget items, specify and track the revenues and expenses via automatic tracking of invoices or purchase orders.

Contract Management

• Manage contracts and relate them to your projects and assets.
• Manage Change orders, amendments, extensions and termination of contracts.
• Easily set up different types of contracts and customize the information for each one as needed.
• Setup the payments related to the contracts ? Track critical dates associated with the contracts. The system will remind you of these dates as you get close to them.
• Use your own company processes for approvals, reviews and execution. The system automatically runs them for you.
• Satisfy financial reporting requirements such as US Sarbanes-Oxley act by maintaining trackable and defensible data on your real estate and operations.

Document Management

• Offers Exchanging and collaborating documents by using shared folders and by publishing documents on the Intranet.
• Offers version control, revision management, access logging, viewing and markup.
• Users can search for documents based on various criteria such as keywords, name, author, format or date of last revision.
• Fully integrated with workflow management, in order to define or customize processes for document review, publishing, archiving and printing.
• Can be configured for each user group by setting access rights to fields and functions.
• All documents are safely stored on a central server and backups are made daily.
• Employees, customers, and clients can quickly find and access documents via the Internet from other offices, home or road.
• Revision management system ensures that only one person can make changes at a given time.
• Documents are converted to a web-viewable format such as PDF or JPEG so that users do not need the native application for viewing the document.
• Users can markup documents and add their comments using a highlight marker.
• Can define template documents such as drawings, presentations or an expense reports.
• Various workflows can be assigned to a document, for example a workflow for document approval or for archiving.

Financial Management

• Manage multiple budgets such as an annual operating budget and various project budgets.
• Create quotations and send quotations online.
• View outstanding quotations online and implement special workflows for quotation processing.
• Setup and issue bid packages for purchasing services and supplies. 
• Collect and approve all invoices from the various modules online.
• Purchasing - Do project purchasing and procurement.  Define custom workflows within to approve purchase orders or payment of invoices.
• Online tracking of purchase order status by employees and project managers.
• Define your own processes for modifying or creating data by defining custom workflows.
• Export the information to an accounting system or use built in tools to create a balance and profit and loss statement.
• Manage Change Orders and post them against the contracts and budgets automatically.

Property and Space Tracking

• Better control your real estate portfolio by tracking your properties, their performance, value and other associated information in their entire lifecycle.
• Establish benchmarks and key performance indicators to monitor and help continuous improvements.
• Set up "teams" of people (such as facility manager, lease manager, etc.) to manage your properties.
• Set up spaces within each property and connect to drawings if you wish.
• Track occupancy and its associated costs for each space, facility and your entire portfolio.
• Manage the systems within your properties (such as elevators, air conditioning, etc.)
• Improve space usage by financial tracking, chargeback functionality and powerful reporting.
• Setup and track space types and usage and vacancies to help you with the strategic plans for expansion or consolidation.
• Web-enable information such as employee locations, network tracing, and work orders to create self-service options that increase productivity.
• Forecast needs and their associated costs to evaluate potential outcomes before implementing programs.
• Increase cost awareness by tracking expenditures on property, furniture, equipment and infrastructure.

Streamline Operations and Maintenance

• Web-based request submission and review by staff, students or clients.
• Corrective maintenance requests can be converted to work orders.
• Preventive maintenance: Maintenance schedules can be assigned per building, area, equipment or type of equipment. For each type of maintenance you can define a unique workflow.
• Web-based viewing and status reporting of work orders by contractors.
• Multi year planning: You can view the maintenance calendar as daily calendar, monthly calendar or multiple year calendars.
• Web-based user-friendly automated work order process.
• Improve equipment uptime by work-flow based maintenance management.